Virtual Event Center
The Virtual Event Center (VEC) proactively assesses client needs and innovations in the virtual space to ensure a high level of audience engagement, participation, and content retention. A dedicated virtual event producer is assigned to each online experience to provide “white glove” support to our clients, speakers, and attendees from pre-event conception to event-day coordination to post-event production.
Core Competencies and Differentiators
Pre-Event Services
- Assess Virtual Event and Multimedia Needs
- Select Appropriate Virtual Platform and Tools
- Source Audience and Design Communications Plan and Marketing Materials
- Support Meeting Materials and Speaker Presentations with In-House Graphics Team
- Conduct Presenter and Panelist Rehearsals and Trainings
- Identify Strategies and Tools to Engage Audience (e.g., polling, Q&A)
- Produce Video Vignettes
- Design Immersive Features with Personal Avatars and Vendor Booths
Event Day Services
- Prepare Event (e.g., set-up and test virtual tools, upload and cue slides and multimedia features)
- Set-up Virtual Conference ‘Calming Room’ (for wellness)
- Conduct Audio and Visual Checks with Presenters and Panelists
- Monitor Technical Questions from Attendees and Presenters During Live Sessions
- Utilize Social Media to Facilitate Networking
- Manage Event Features (e.g., breakouts, polls, live data visualizations, recordings)
Post Event Services
- Coordinate Evaluation Forms
- Compile Event Metrics
- Prepare 508-Compliant Materials and Recordings
